Volunteer Registration

Introduction

Founded by the North Indiana Conference of the United Methodist Church in 1989, Health Plus Indiana has emerged as one of the state’s leading AIDS Service Organizations (ASO’s). Recognizing the link between people’s health and quality of life, the first staff and volunteers set out to assist those facing HIV/AIDS. As the initial belief that a cure was coming soon passed quickly, education about HIV and its prevention came to the forefront of the agency’s goals while it remains committed to those facing HIV.

Health Plus Indiana provides the tools to help concerned individuals practice prevention in everything they do. Health Plus Indiana educates the community and works with them to find effective, common-sense solutions to preventing HIV and assisting those who have HIV.

Our Mission

Our mission is to support and enhance the health and well-being for the people of Indiana in a safe, inclusive space.

Obligations and Expectations

Volunteers are expected to follow the ethical standards outlined in this code of conduct. Moreover, volunteers are expected to uphold Health Plus Indiana’s mission and maintain a professional image while representing the organization in public.

Anti-Racism, Harassment, and Bullying

Health Plus Indiana has a zero-tolerance policy for racism, discrimination, sexual harassment, and bullying of any kind.

These behaviors include but are not limited to: offensive physical actions such as lewd gestures; statements meant to humiliate a person publicly or individually; the use of racial slurs or “jokes”; sexually explicit communication that is either written or spoken; any unwelcome physical contact with other volunteers, staff, or clients; any unwanted sexual attention; harassment due to a person’s race, color, gender, identity, religion, language, medical condition, age, culture, national origin, gender expression, disability, marital status, or sexual orientation.

If you witness these behaviors, you are required to notify the Volunteer Coordinator immediately. If you engage in any of these behaviors, you will receive prompt disciplinary action and/or termination without notice.

Attendance and Punctuality

Health Plus Indiana depends on you to arrive on time for your scheduled shift. We ask that if you know you will be late or absent, please notify the Volunteer Coordinator as soon as possible via email. Repeated tardiness or absences may result in suspension or termination.

Confidentiality

During the course of their duties, volunteers will likely have access to, deal with, or become aware of confidential information and circumstances surrounding those we serve. This information must be kept strictly confidential. Any breach of confidentiality will result in disciplinary action up to and including the termination of volunteer services.

Dress Code

It is important that volunteers dress appropriately for their volunteer role so that they can fulfill their volunteer duty safely and comfortably. We ask that you refrain from wearing clothing that displays obscene language or offensive material while representing our organization.

Drug, Alcohol, and Tobacco Use

Volunteer activities must be conducted without the influence of alcohol or illicit drugs. These substances are prohibited from Health Plus Indiana premises. While medical and recreational marijuana use is legal in some states, we are under no obligation to accommodate its use in our offices, at our events, or on our premises.

If alcohol is served during a volunteer event or business function, volunteers are expected to conduct themselves in an appropriate and professional manner.

Tobacco use is prohibited inside our buildings, vehicles, during volunteer activities, or at volunteer events. Tobacco products may only be consumed in designated smoking areas and disposed of responsibly.

Breaches of the Volunteer Code of Conduct

By failing to uphold the ethical considerations in this document, volunteers should expect disciplinary action. It is at Health Plus Indiana’s discretion whether to issue a warning or to terminate services as a volunteer. Health Plus Indiana has the right to release or terminate volunteers at its discretion. Health Plus Indiana is not responsible for any monetary losses accrued as a result of breaches of conduct.
By signing this Volunteer Code of Conduct, I indicate that I have read, understood, and agree to uphold and abide by the outlined values. I also agree to accept consequences as a result of not following our Volunteer Code of Conduct. 

Confidentiality as defined as “the nondisclosure of certain information except to another authorized person (Board, Management, and/or Staff). Health Plus Indiana (HPI) is responsible for safeguarding the privacy of all clients and protecting the confidentiality of their information. Additionally, Health Plus Indiana must assure the confidentiality of its operations such as human resources, payroll, fiscal, research, computer systems, and management, board and agency information (collectively “Confidential information”).

I have been given the opportunity to volunteer or am employed at HPI. In the course of my duties, I understand that I may come into the possession of Confidential Information. Therefore, I further understand that I must sign and comply with this agreement.

1. I will not disclose or discuss any Confidential Information with others, including friends, family or clients.
   
   
2. In addition, I understand that my user ID(s) and password(s) used to access computer systems are also an integral aspect of this Confidential Information. I will not access or view any Confidential Information, or utilize equipment, other than what is required to do my job.
   
   
3. I will not discuss Confidential Information where others can overhear the conversation. It is not acceptable to discuss Confidential Information in public areas even if a client’s name is not used. Such discussions may raise doubts among clients and visitors about our respect for their privacy.
   
   
4. I understand that I may encounter familiar names while performing my job duties. I will keep this information Confidential and not approach said individual(s) regarding the subject matter.
   
   
5. I will not make inquiries about Confidential Information for other personnel who do not have proper authorization to access such Confidential Information.
   
   
6. I will not willingly inform another person of my computer password or knowingly use another person’s computer password instead of my own for any reason.
   
   
7. I will not make any unauthorized transmissions, inquiries, modifications or purgings of Confidential Information in HPI’s computer system.
   
8. I will log off any computer or terminal prior to leaving it unattended.
   
   
9. I will immediately report to my supervisor any activity, by anyone, including myself, that violates this policy.
   
   
10. I understand that violation of this statement may result in disciplinary action, up to and including termination of employment or revocation of volunteer status, as well as legal liability.

By signing this document, I understand and agree to the following:
I have read the above statements and agree to comply with all of its terms. I also acknowledge that this policy and my adherence to it will continue throughout the length of employment or volunteering and after termination or the end of my volunteering.